Templates and resources to be used alongside the Church of England's safeguarding policy and practice guidance documents
If you require any of the Safeguarding Pocket guides, please contact a member of the Safeguarding Team.
In addition, to the Church of England templates and resources, the Diocese of Ely Safeguarding Team has also developed a number of example templates for parishes to use which can be downloaded via the links below.
All templates have been designed to act as an example form and must be tailored to suit individual circumstances.
Resources and Templates
Click on the title to expand each section.
Example role outlines
- Example Role Outline - Children's Group Volunteer v 08.2023
- Example Role Outline - Flower Arranger v 08.2023
- Example Role Outline - Home Communion Assistant v 08.2023
- Example Role Outline - Messy Church Team Leader v 08.2023
- Example Role Outline - Messy Church Helper v 08.2023
- Example Role Outline - Parent & Toddler Group Helper v 08.2023
- Example Role Outline - Pastoral Visitor v 08.2023
- Example Role Outline - Volunteer 07.2021
- Example Role Outline - Choir Chaperone v 08.2023
- Example Role Outline - Churchwarden v 08.2023
- Example Role Outline - PCC Member 05.2023
- Person Specification Template 07.2021
- Parish Safeguarding Officer role and the essentials of parish safeguarding
- Parish Safeguarding Officer Role Description v 08.2023
- DBS Administrator Role Description v 08.2023
Volunteer forms
Recruitment
- Model Letter of Appointment 07.2021
- Example Interview Questions 07.2021
- Model Application Form 07.2021
- Model Reference Request Letter 07.2021
- The Recruitment of Ex offenders
- Overseas Criminal Record checks 02.2024
- Personnel File Checklist - August 2019 V2 updated November 2020
- Induction checklist 07.2021
- Staff and Volunteer Support Meeting Agenda
- Record Keeping Template 07 2021
- Code of Safer Working Practice 07.2021
Risk Assessments
Please note these risk assessments are for illustrative purposes only and will need amending according to individual settings.
- Personal Risk Assessment Tool
- Activities Risk Assessment Template
- Example Parent & Toddler Group Risk Assessment
- Model Risk Assessment Checklist for Home Visiting
- Pastoral Visiting - Risk Assessment
- Messy Church Risk Assessment
- Vulnerable Adults Attending Day Centre Risk Assessment
- Model Risk Assessment Parish Visits & Trips
- House Group Risk Assessment
- Lone Working - Suzy Lamplugh Trust - A range or resources and tools
Safeguarding Forms and Information
- Parish Safeguarding Officer and DBS Administrator Registration Form - April 2022
- SRPM Assessment Tool 07.2021
- Logging a Concern form
- Diocese of Ely Confidential Declaration Form June 2024
- Model Safeguarding Provision that can be attached to any Hire of Church Premises Agreement
- Model Safeguarding Provision for visiting groups (Bell Ringers, choirs etc.)
ID and DBS (criminal record) checking - forms, templates and guides
- Criminal Record Checks - From start to finish 07.2021
- APCS Statement of Fair Processing
- Handling of disclosure certificate information - Sample policy statement
- Parish Safeguarding Officer and DBS Administrator Registration form
- DBS Update Service Certificate Status Check Form - Updated 02.2024
- Disclosure and Baring Service ID Checking Guidance v 9.12.22
- Sample letter of Invitation to complete a criminal record check
- DBS Eligibility Guidance 07.2021
- DBS Risk Assessment Template 07.2021
- Dealing with Criminal Records Flow Chart 07.2021
- ID and address checking form 08.2022
- Digital ID Check Guidance
Permission forms
Responding well to Domestic Abuse
These templates and documents relate to Responding well to domestic abuse practice guidance (2017).
- Domestic abuse fact sheet
- Domestic abuse disclosure flowchart
- The legal context
- Theology
- Diocesan statement on domestic abuse
- Parish statement on domestic abuse
- Template safety and exit plan
- Confidentiality and data protection
- Marriage preparation: recommended good practice
- Resources on domestic abuse
General Forms and Tools
Safeguarding Dashboard
New policies and procedures are making churches safer - Safeguarding Dashboards are making safeguarding administration simpler.
- The Safeguarding Dashboard is available free of charge to Church of England churches in Ely Diocese.
- To sign up for the Safeguarding Dashboard or for further information please e-mail Sarah King at sarah.king@elydiocese.org
- You can book a place on a Parish Safeguarding Dashboard Workshop via our Diocesan Training Portal.
- You can watch a short video explaining the Safeguarding Dashboards in more detail from Clearly Simpler on Vimeo (below).