The Electoral Roll

APCM and Electoral Roll Forms

• The various APCM and Electoral Roll forms are uploaded yearly (with any year-on-year amendments), to the Parish Resources website - found here. 
• Parishes are asked to use these forms accordingly and to download them directly from the Parish Resources website.

Electoral Roll Certificates

• Electoral role certificates, to be returned to the Diocesan Office, can be downloaded from here.
• Please return your completed Electoral Roll Certificates via Jackie Williamson, by email, at Jackie.williamson@elydiocese.org.
• Electoral Rolls need to be revised annually. With the new changes to the Church Representation Rules, names no longer need to be removed from the roll during the course of the year; they only need to be added. Names are still removed, as appropriate, at the annual revision.
• After the completion of a revision of the roll of a parish, the PCC must publish the roll (electronically or otherwise) as it decides for 14 days, and make a copy of the roll available for inspection.
• Rolls may be published electronically instead of in paper form. The roll as published must include every name entered on the roll but not other personal data (e.g. addresses).
• Once in every six years the preparation of new church electoral rolls takes place, which means that everyone must come off the roll and re-apply. The next occasion for the preparation of new rolls is in 2025.

Electoral Roll Numbers

• In accordance with the Church Representation Rules (see here), following your APCM and no later than 1 July in each year, parishes should give the Secretary of the Diocesan Synod written notification of the number of names there are on the roll of the parish as at the date of the annual parochial church meeting.
• To facilitate this requirement, please return your completed Electoral Roll Certificates via Jackie Williamson, by email, at Jackie.williamson@elydiocese.org.
• We ask that wherever possible forms are returned electronically, however if you have no means to do this, they can be returned by post at the address: Diocesan Electoral Roll Officer, FAO Jackie Williamson, Barton Road,  Ely, CB7 4DX.

Further Support

• If you have any questions about this process, or require hard copies to be posted to you (which can be arranged under exceptional circumstances), please contact Jackie Williamson by email (clicking here) to request copies. 
• We would like to take this opportunity to thank you in advance for completing and returning this information, your time and effort is greatly appreciated.